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Course Contents (Back)
- Stages of project implementation and contract follow-up.
- Team management.
- Drafting of reports and presentations.
Objectives
- Project administration and contacting requirements.
- Managing consortia consulting teams
Available Languages:  
Learning Unit Summary
In this module we will study the different stages of project
implementation, as well as how to control and follow up the project
once awarded to a consortium or company. We will learn how to manage the
work team in order to obtain the best results. Finally, we will see how
to write reports and the different types of reports and presentations.
When a project is awarded after a tender of call for proposals, one of
the first hurdles is the burden of the administrative control and reporting.
That is the reason why it is important to prepare it appropriately.
The analytical stages for implementing an international project are
usually of five main stages:
- Analysis, redefinition of work plan and staffing and resources.
- Possible problems and activities to obtain the desired results
- Prioritizing activities. First results. Changes of approach / team
- Intermediate results. Standardization and improvement. Improve
efficiency
- Final results. Final presentations. Approval and hand-over.
Usually, a team leader or international expert is in charge of
checking and following-up all areas the project, with local experts
and short-term international experts as support. This is based in three key
issues in the handling of people:
- Management of expectations of the beneficiary (ies), as opposed to
those of the Funding Institution.
- Management of the executives of the members of the consortium or
subcontractors.
- Management of the work team.
Team management has on five fundamental aspects:
- Management of the Project Leader and other long-term residents in
the country.
- Management of short and medium term international experts.
- Management of local experts and companies.
- Management of consortia/consultative committees.
- Management of specialized subcontractors or suppliers.
During the Project implementation, three different types of
reports must be presented:
- Initial or Inception report: It redefines or confirms the
results, work-plan and team, and is normally presented a month and a
half to three months after beginning of project. It must contain the
implementation plan for the entire project, as well as being flexible,
in case that it needs to be changed. The contractor’s project
director/supervisor normally carries an important weight in defining it
with the team leader.
- Progress reports: It informs about carrying out project
activities during a specific period of time (monthly, or quarterly). It
presents the project activities and status for the period of time in
depth and the expected next steps. The reporting period is usually from
three to six months.
- Final report: It must provide a comparison between the
initial situation and the final situation and the Lessons learned. Both
experts and project manager are usually jointly responsible.
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